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Gaotus AI Secretary

The operating system behind your business.

A guarded AI executive assistant for email, calendar, tasks, clients, documents, billing and follow-up. It keeps business memory, surfaces what needs attention and requests approval before sensitive actions.

Business MemoryApproval CenterProactive IntelligenceTeam governance
Executive Briefing
Priorities across the business
Ready
Inbox
12 messages classified
Triaged
Commitments
3 follow-ups due today
Tracked
Approval Center
1 sensitive action waiting
Guarded
Your control tower

One place to run the work that usually gets scattered.

Secretary brings the operating context together, while your existing tools and connected services remain the systems of record.

IN

Inbox and email

Classifies messages, identifies what needs a reply, prepares grounded drafts and protects sensitive sending.

CAL

Calendar and commitments

Connects meetings, tasks, reminders and follow-ups so obligations do not disappear between tools.

MEM

Business Memory

Maintains persistent context about people, projects, decisions, documents and relationship history.

DOC

Document intelligence

Organises contracts, invoices, supplier bills and operational documents into useful business context.

OK

Approval Center

Routes commitments, sensitive replies and consequential actions through visible human approval.

AI

Proactive intelligence

Scans for missed follow-ups, approaching deadlines, operational risks and decisions that need attention.

Guarded autonomy

You decide how far the AI can go.

Secretary combines speed with accountable control. Every organisation can set permissions, autonomy and escalation rules.

1

Observer

Secretary analyses, briefs and recommends without taking operational action.

2

Assistant

It prepares drafts and actions, then sends them to the Approval Center.

3

Guarded Autopilot

Approved routine workflows can run automatically while high-risk actions remain protected.

4

Audit and governance

Teams, roles, departments and activity history make business automation reviewable.

G

Google Workspace

  • Connected email and calendar
  • Contacts and relationship context
  • Document-aware workflows
MS

Microsoft and business email

  • Multi-inbox operating view
  • Classification and reply preparation
  • Governed outbound actions
OS

Business OS

  • Clients, invoices and contracts
  • Workflows and organisation structure
  • Voice and text commands
Run the business with clarity

Give every decision the context it deserves.